Administrator

London Holland Park & Notting Hill

We are seeking a dynamic and motivated Administrator to join our prime central London estate agency, based within our Holland Park and Notting Hill office. The proactive individual will be supporting both the Residential Lettings and Sales teams. Attention to detail is paramount along with the ability to work to tight deadlines.

Our London offices are in great locations with access to transport links. We offer a competitive salary and a fantastic benefits package which includes 25 days annual leave, pension contribution as well as flexible benefits to suit your personal circumstances.

Driving licence is required due to occasional sales viewings. 

Division
Residential Lettings|Residential Sales
Function
Administration
Contract Type
Permanent
Working Hours
Full Time

MAIN TASKS:

  • Answering the phone and directing calls as required
  • Dealing directly with clients / applicants looking to rent  or sell properties and answer any enquiries
  • Typing and organising reports where appropriate
  • Carrying out occasional viewings for sales as required
  • Assist in Lettings and sales progression
  • Register Applicants
  • Provide Sales viewing feedback
  • Organising the marketing of the properties including arranging photographs and floor plans and EPCs, creating brochures, window cards and organising advertising
  • Arranging canvassing
  • Anti - Money laundering
  • Health & Safety representative
  • Collating statistics
  • Office management duties including stationary ordering and arranging general maintenance of the office
  • Sales paperwork
  • Sales invoicing
  • Overseeing petty cash
  • Progressing tenancy paperwork
  • Organising contractors for pre tenancy works and informing landlords of costs or quotes where applicable.
  • Overseeing the lettings and sales keys
  • Filing of any associated paper work
  • Assisting with arranging inventories
  • Any other reasonable duties that may be required from time to time.

SKILLS/EXPERIENCE REQUIRED:

We are seeking a professional coordinator who has proven administration experience within a busy office, with strong IT skills, good time management and communication skills, with the ability to multi-task and work to deadlines. You will have a high level of attention to detail, ensuring accuracy is paramount. Ideally you will be ARLA qualified, however this is not essential.

OUR VALUES:

  • Approachable – We treat every relationship with respect, integrity and warmth
  • Effective – We do what we say we will, we do it well and we’re accountable
  • Ambitious – We are ambitious for our clients and for our firm

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