Coordinator

Oxford, Summertown
We are looking for an experienced Administrator / Coordinator to join our property sales team based within our Oxford office. The post holder will take ownership of all the administrative duties within the team which will enable the provision of excellent service to all our clients and enable the fee earners within the team to carry out their duties effectively.  
Division
Residential
Function
Sales
Contract Type
Permanent
Working Hours
Full Time

MAIN TASKS: 

  • Produce accurate and well-presented documents including reports, client correspondence, presentations and spreadsheets within agreed time frames
  • Copy typing, and drafting of letters, reports, invoices, property particulars etc.
  • Processing invoices.
  • Input to diaries and organising meetings
  • Carry out timely and accurate administration of databases
  • Accurately process fee accounts and out of pocket expenses, assisting with budgets and forecasts as required
  • Provide a high level of efficiency and customer service to all who visit or contact the office
  • Provide general administration support to the office including other partners, managers and staff as reasonably required
  • Handling enquiries over the telephone or personally in reception and taking any necessary action
  • General office duties such as filing, photocopying, etc.
  • Maintain close communication with other administrators across different divisions to ensure efficient running of the department at all times
  • Effectively liaise with other relevant professionals to maintain a sound working knowledge of all relevant areas of work

WHAT WILL IT TAKE TO BE SUCCESSFUL?

If you are enthusiastic individual who has willingness to tackle a variety of tasks, this role might be for you. You must have strong IT skills with Word, Excel, Outlook and PowerPoint knowledge and excellent communication skills. You’ll be a strong team player, comfortable with multi-tasking and will ideally have prior experience of working within a similar role. Experience within audio typing will be an advantage but not essential.

 

WHY CHOOSE US:

We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave. 

As an equal opportunity employer, with the Investors in People Gold accreditation, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential. We have an agile flexible working policy; many of our team work flexibly, we would be happy to talk to you about how this could work for you. We enjoy what we do, and we do it well, which is why 80% of our business comes from repeat clients. 

 

OUR VALUES:

  • Approachable – We treat every relationship with respect, integrity, and warmth
  • Effective – We do what we say we will, we do it well and we are accountable
  • Ambitious – We are ambitious for our clients and for our firm

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