Our professionals provide an all-encompassing approach to workplace consultancy, covering the full property lifecycle of disposal, acquisition, fit out and occupation, freeing up our client’s time to concentrate on the operational side of their business. 

Throughout the process, we provide a single point of contact and take responsibility to reduce and manage risk. The results provide significant benefits, including cost saving.  

Our joined-up approach means that we can be instructed at any time during the process. Our advice spans from initial budgeting for exit purposes, through to the management and maintenance of business space.

The process of our workspace consultancy advice

Click on the below diagram to understand the tasks our professionals undertake at each stage of the workspace consultancy process.

Carter Jonas’ approach to workplace occupier services

Our proactive approach in defining any brief is fundamental to successful project delivery. Work our experts can provide at this stage includes: 

  • Defining the procurement strategy 
  • Helping to assemble the best design team 
  • Developing a master budget
  • Designing a master programme

The acquisition of a real estate asset represents one of the biggest single outlays a business can make and therefore it is extremely important that all factors are considered within the process. Our professionals have significant experience in these matters. We can review the strategic objectives for the acquisition against our client’s brief, whatever the cost, size, or location of the property.

Work our experts can provide at this stage includes:

  • Assessing the suitability of the building to our client’s requirement 
  • Identifying and planning for capital or exceptional works required to make the property suitable, removing the risk of potential unknown costs arising later
  • Undertaking landlord negotiations, including capping the service charge costs and obtaining capital contributions from the landlord

Work our experts can provide at this stage includes: 

  • Preparing the tender documentation, developing a list of tenders, and assisting with drafting the contract terms 
  • Managing contractor selection by evaluating and scrutinising proposals, our professionals provide overall solutions
  • Overseeing the delivery of the construction project, managing the costs, programme, and quality of the works
  • Acting as employer’s representative for technical negotiations with the landlord, including the licence to alter, and clarifying logistics arrangements

Work our experts can provide at this stage includes: 

  • Ensuring the rectification of any defects following completion of the works
  • Identifying and budgeting for planned preventative maintenance to avoid disrepair 
  • Safeguarding the relationship between landlord and tenant and ensuring this is productive and collaborative
  • Adhering to legislative compliance, including arranging all risk assessments, and compiling and monitoring action plans

Work our experts can provide at this stage includes: 

  • Developing a lease exit strategy to mitigate dilapidations costs, including assisting with implementing lease breaks
  • Forming a budget for lease end liabilities to prevent surprises 
  • Working with our client’s legal team to ensure co-ordinated and collaborative advice and strategy
  • Achieving savings as part of negotiations against the landlord’s claim to minimise exit costs

Why choose Carter Jonas to provide your workplace occupier services?

Our professionals are located in Bristol, Birmingham, Cambridge, Oxford, Leeds and London, and offer extensive workplace occupier advice across England and Wales. Our specialists have considerable experience over many years of managing complex projects across the office sector.

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